TikVah | Flow &
PerformanceFor businesses that struggle to start projects right — and struggle even more to finish them.
TikVah works the way a fractional COO or CFO works — outsourced, senior-level leadership without the overhead of a full-time hire, built for teams that don't have a dedicated project manager driving things to done.
Most small and medium businesses don't have a project problem. They have a finishing problem.
The plan gets built, the kickoff happens, everyone's excited — and three weeks later it's stalled behind the day-to-day. That gap between "we decided to do this" and "it's actually done" is exactly where TikVah works.
- The project kicks off with energy, then quietly stalls by week three
- No single person is actually accountable for getting it to the finish line
- The plan lives across three different tools — and nobody can say where it actually stands
- The "quick win" initiative has been "almost done" for two months
- Everyone means to circle back, but the business day eats the time every time
Why Outsource Your Project Management?
Outsourced project management gives you senior-level leadership mixed with front-line execution — exactly when you need it, without the overhead of any of the above. No $90K–$150K salary. No six-week ramp-up. No recruiting cycle. Just one person setting the strategy and running the work, proficient across the platforms your team already uses, delivering outcomes instead of checked-off tasks. Across 250+ implementations spanning SaaS, healthcare, CRM, and operations, that blend of leadership and execution has driven 75% efficiency gains and 15% average revenue growth per deployment. Here's the full case for it.
Some SMBs Can't Justify Hiring a Full-Time Project Manager
Hiring an experienced Project Manager can cost $90,000–$150,000+ annually before benefits, software, and training. If you only have a handful of strategic projects each year, outsourcing gives you executive-level project leadership only when you need it.
Your Existing Project Management Team Needs Additional Capacity
Many organizations already have experienced Project Managers and implementation leaders in place, but major initiatives often demand more resources than internal teams can provide alone. We integrate seamlessly with your existing Project Management leadership, providing additional capacity for software implementations, strategic initiatives, system rollouts, PMO initiatives, and short-term projects.
Because we're already proficient in leading project management platforms — including Microsoft Project, Microsoft Planner, Asana, Monday.com, Teamwork, Basecamp, Jira, Smartsheet, ClickUp, Trello, Microsoft Teams, and SharePoint — we require little to no onboarding or system training. We begin contributing immediately.
Freelancers Manage Tasks. We Deliver Outcomes.
Posting your project on Fiverr or Upwork often means handing a critical initiative to someone you've never worked with who is focused on completing assigned tasks — not owning the success of the entire project. We provide dedicated leadership, accountability, and strategic oversight from discovery through successful implementation.
Cross-Industry Implementation Expertise
Implementations come in many forms — from hardware deployments, SaaS implementations, CRM upgrades, RevOps initiatives, Quality Management Systems (QMS), marketing technology, administrative transformations, and operational improvements. Each presents unique technical, operational, and organizational challenges.
We identify technical, political, and cultural (TPC) challenges early through stakeholder analysis at every level of the organization, so we can build alignment, accelerate adoption, and reduce implementation risk.
Our cross-industry experience lets us quickly connect people, processes, and technology, and deliver implementations that create lasting business value — while your leadership team stays focused on running the business.
Strategy, Planning, and Execution Under One Roof
Great projects begin with a clear strategy — not a project plan. We help define business objectives, establish project scope, develop realistic timelines, allocate resources, identify risks, and execute against a structured delivery plan, from initial discovery through project closeout.
The Right Methodology for Every Project
No two projects are the same. That's why we tailor our delivery approach using proven methodologies — including PMI/PMBOK®, Agile, Scrum, Kanban, and hybrid frameworks — based on your organization's culture, project complexity, stakeholder requirements, and desired outcomes, instead of forcing your team into a predefined process.
No Hiring, Onboarding, or Management Required
Finding, hiring, training, and managing an experienced Project Manager takes time and resources. Our outsourced model eliminates the recruiting process and provides immediate access to experienced project leadership, without adding permanent headcount or administrative overhead.
Enterprise Experience Without Enterprise Overhead
Led by a PMI-trained Lean Six Sigma Green Belt with experience managing 250+ enterprise implementations, we bring the structure, governance, and best practices of a large PMO to organizations of every size — without the cost of building and maintaining one internally.
Outsourced implementation leadership, not a gig-platform gamble
Growing companies don't hire a full-time CFO before they need one — they hire fractional: senior expertise, part-time cost, scaled to what the business actually needs. Implementation and project management work the same way. The alternative most SMBs reach for instead — a Fiverr gig or an Upwork contractor — trades a mission-critical rollout for the lowest bid and an unverified stranger. TikVah gives you full-service strategy, planning, and execution from one accountable senior owner.
- Anonymous freelancer profile, no verifiable track record
- One task at a time — no one owns the full rollout
- Still have to hire, train, and manage a PM or assistant PM
- A different contractor next engagement — re-explain everything
- Confidential systems and data handled by a stranger
- $17.5M+ in client lifetime value protected across active rollouts
- 250+ implementations led, averaging 15% revenue growth per deployment
- No PM or assistant PM to hire, train, or manage
- 75% efficiency gains delivered through workflow and systems implementation
- 22% reduction in attrition through structured onboarding and training
A proven approach that blends structure with flexibility.
We combine the clarity and predictability of Waterfall with the adaptability and speed of Agile. You get the best of both worlds — with full visibility, continuous feedback, and real results.
Readiness Diagnostic
We assess your current state, risks, stakeholders, and goals to build a strong foundation.
Milestone: Clear PlanPlan & Design
We define scope, prioritize work, and build the roadmap and governance structure.
Milestone: Plan ApprovedBuild & Execute
We work in short, iterative cycles (sprints) to deliver value early and adjust as we learn.
Milestone: Working SolutionsValidate & Iterate
We test, gather feedback, refine, and ensure everything is aligned to your goals.
Milestone: Ready for LaunchGo-Live & Handoff
We launch on schedule, ensure adoption, and transfer knowledge for long-term success.
Milestone: Successful Go-LiveShare access, information & stakeholders
Review & approve plan, priorities & resources
Participate in reviews, provide feedback
Validate decisions, remove blockers, stay engaged
Support adoption & sign-off for go-live
On-Time Delivery
On-Budget Execution
Stakeholder Alignment
Measurable Results
Reduced Risk & Surprises
You stay informed. You stay in control. We drive the execution.
Why Flow & Performance
Customers hiring outsourced implementation and project management are rarely buying "project management." They're buying lower risk, faster execution, and confidence that the project will actually succeed. Here's what's going through their head, what they actually want, and what they're really buying when they bring us in.
- "This implementation is falling behind."
- "No one owns this project."
- "IT and Operations aren't aligned."
- "Our vendor keeps missing deadlines."
- "My leadership team is overloaded."
- "We can't afford another failed implementation."
- "Someone needs to drive this."
- Deliver the project successfully
- Reduce risk
- Expertise they don't have internally
- Speed to execution
- Less work for leadership
- Cross-functional leadership
- Clear communication
- Accountability
- Change management
- Vendor management
- Problem solving
- Flexibility
- Ownership from kickoff through go-live
- A realistic project plan, not a guess
- Every stakeholder coordinated and aligned
- Risks identified before they become issues
- Vendors and subcontractors held accountable
- Executives kept informed, no surprises
- Decisions driven, not waited on
- User adoption and training that sticks
- Measurable business results delivered
- An organization stronger than when the project began
Ways we plug in as your project management and implementation lead
Every engagement is scoped to the rollout in front of you — from ongoing fractional coverage to full ownership of a single high-stakes launch. We define the right model on the discovery call, no PM or assistant PM hire required.
Embedded Fractional PM
Ongoing, part-time project management leadership — a standing seat at the table for as many days a week as your pipeline of rollouts actually needs, without the cost or commitment of a full-time hire.
What You Get- A standing PM presence sized to your pipeline, not a fixed headcount
- Weekly status, risk, and decision logs leadership can actually act on
- Coverage that flexes up when a rollout gets busy, and down when it doesn't
Project-Based Implementation
Full ownership of a single rollout, start to go-live — diagnostic, plan, execution, stakeholder coordination, and a documented playbook handed to your team so it doesn't walk out the door with us.
What You Get- One point of accountability from kickoff through go-live
- A documented project plan and playbook your team keeps after we leave
- Go-live handled with stakeholders aligned and risks retired early
Turnaround / Rescue Engagement
Stepping into a rollout that's already slipped, unclear on ownership, or stalled — diagnosing what actually broke, resetting the plan, and staying hands-on until it's back on schedule.
What You Get- A rapid diagnostic that pinpoints exactly where the rollout is stuck
- A reset plan with realistic dates leadership can trust
- Hands-on ownership until the rollout is stable and back on track
Advisory & PMO Retainer
Lighter-touch, ongoing governance and reporting for teams that need oversight and accountability without full embedded hours — a second set of eyes across the whole portfolio, not just one rollout.
What You Get- Recurring governance and reporting your internal PMs report into
- Early visibility into risk before it becomes a missed milestone
- An escalation path that gets decisions made without adding headcount
(954) 770-2283