Project Management & Implementation Maturity Assessment

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1. Systems & Tools

How do your systems support project work?

Teams use separate systems that don't share information. A standard set of systems is used, with some connections. Systems are fully connected, give one view, and help leaders make decisions. Other / Describe

2. Resource Management

How do you manage people and budget across projects?

People and budget are assigned reactively, with little visibility into either. A central system tracks who's assigned where and what it costs. People and budget are forecasted, allocated, and optimized across the portfolio. Other / Describe

3. Project Intake & Kickoff

How does a new project or request enter the pipeline and get started?

Work starts informally — no clear ask, owner, or scope before it begins. A basic intake process exists but is skipped or rushed under pressure. Every project starts with a clear scope, owner, and success criteria. Other / Describe

4. Collaboration & Shared Ownership

How clear is it who owns what on a project — across internal staff, external partners, and shared tasks?

There's no clear tracking of who's doing what, especially across internal, external, and shared work. Ownership is visible for internal tasks, but inconsistent once external partners or multi-person work is involved. Every assignment — internal, external, or shared — has full visibility, ownership, and accountability. Other / Describe

5. Scope Creep & Change Control

How does your organization handle changes to a project once work has started?

Scope changes happen informally, with no process to track or approve them. A change process exists but is inconsistently followed. Every change is captured, assessed for impact, and approved before work continues. Other / Describe

6. Stalled Projects & Completion

When a project starts to stall, what happens?

Projects frequently stall or get abandoned, with no process to catch it. Stalling gets noticed, but resolution is inconsistent or rare. At-risk projects are flagged early, with clear triggers to close, pause, or re-scope them. Other / Describe

7. Status Visibility

How easily can leadership get an accurate status update on any project?

Leaders have to chase people down or wait for meetings to find out. Updates exist but are manual, delayed, or inconsistent. Leaders see real-time, accurate status without asking anyone. Other / Describe

8. Implementation Rollout

How do new tools, processes, or systems get rolled out to the team?

Rollout is ad hoc, with little to no training. There's a plan, but training only reaches some of the team. Rollout is structured and phased, with adoption tracked organization-wide. Other / Describe

9. Prioritization & Overcommitment

How does your organization decide what gets worked on when everything feels urgent?

Everything is "top priority," and teams are stretched across too much at once. Priorities are set but shift often, causing rework and confusion. A clear, agreed-upon priority list guides where people and resources go. Other / Describe

10. On-Time / On-Budget Delivery

How often do your projects finish on time and within budget?

Rarely — delays and overruns are the norm. Sometimes — results are inconsistent and hard to predict. Consistently — delivery is predictable and trusted by leadership. Other / Describe

How mature is your project management and implementation?